ACCOMMODATION LICENCES – BUDAPEST’S DISTRICT 12

A BRIEF OVERVIEW OF LOCAL GOVERNMENT REGULATIONS AND PROCEDURES:

EVERYTHING YOU NEED TO KNOW

READY TO GET STARTED? ARE YOU READY? DO YOU HAVE EVERYTHING YOU NEED TO REGISTER YOUR PRIVATE ACCOMMODATION WITH THE NOTARY AND OBTAIN A LICENCE FOR IT? LET'S GET STARTED.☺

BROWSE THROUGH THIS GUIDE, AND BY THE END, YOU WILL KNOW WHAT ARE THE MOST IMPORTANT PRIVATE ACCOMMODATION QUALIFICATION CRITERIA, AND WHAT YOU NEED TO DO, WHERE YOU NEED TO GO, AND HOW TO GET THINGS DONE SO THAT YOU CAN ACTUALLY RECEIVE GUESTS IN YOUR APARTMENT.

Important:

In this guide, we have collected all general information about the inevitable initial steps of private accommodation qualification which is worth knowing before starting the location-specific accommodation licencing process for the establishment of a private accommodation. You have to follow these steps in any case.

Now, as a second step, we have collected the details of the additional licencing process in accordance with the specific local regulations on renting out accommodations in Budapest’s District 12, taking into account the local government rules and procedures.

LET’S GO THROUGH THE STEPS ONE BY ONE ☺

I have completed all the initial steps, and I have the accommodation qualification documents. What should I do next?

1. Where should I go, who should I look for, what are their contact detalis?

At the Local Government of Budapest’s District 12, all official matters must be handled in one place, at the Administrative Department.

Its address: 1126 Budapest, Hertelendy utca 13.

Its customer reception address: Budapest, Böszörményi út 23-25.

Its email address: igazgatas@hegyvidek.hu 

Its telephone number: 06 1 224 5900/ 5303 mellék; 06 70 935 6737

Opening hours:

Monday: 08:00-17:45

Tuesday: 08:00-15:45

Wednesday: 8:00-16:15

Thursday: 08:00-15:45

Friday: 8:00-13:15

2. What do I have to submit, which interface do I have to use, and where can I find it?

The legally regulated procedure varies according to whether you act as a natural person or a firm.

If you act as a firm, keep this in mind:

‘Act CCXXII of 2015 on the General Rules of Electronic Administration and Trust Services for Business Organisations and Government Decree 451/2016 (XII. 19.) on the Detailed Rules of Electronic Administration makes electronic administration mandatory, therefore, companies and sole proprietors can only initiate procedures electronically.’  

As a natural person, you can act electronically, by post, or in person. In case of electronic submission, the Local Government will also stay in contact with you electronically during the procedure

You have to submit the document titled Notfication of the Provision of Accommodation Services with the required annexes attached. The document is available here:

• www.e-ugyintezes.hegyvidek.hu; you can find a data sheet on the website, which can be completed online after registration, and you can also upload the necessary documents and begin the notification process;
• via e-paper at epapir.gov.hu;
• as a paper-based form to be submitted by post or in person;
• there is a separate form for Company Gate.

It is important to clarify the following:

1. In case of changes in the purpose or number of buildings or parts of buildings which impact the townscape, a townscape-related notification procedure must be conducted. The procedure must be applied for at the Urban Planning and Chief Architect’s Office, where prior consultation is available. The procedure is conducted by the Urban Planning and Chief Architect’s Office within a 15-day administrative time limit, after which the decision is made by the Mayor. The procedure is free of charge.

Their contact details: telepuleskep@hegyvidek.hu; +36 70 953 3051

You can submit the application in the aforementioned ways, primarily electronically , or as a natural person, you can submit it on paper at the customer service; however, in this case, you must also submit the design documentation digitally to the Urban Planning and Chief Architect’s Office via e-mail (telepuleskep@hegyvidek.hu)  or on CD.

2. Necessary documents:

You can download the form from here  by clicking on the Application for Townscape-Related Notification button. Design documentation in PDF/A format as follows.

In case of changes in the purpose or number of building units, the following project parts must be submitted:

• completed notification form;
• 1:500 scale area layout, which must include the rooftop view of the buildings impacted by the plan and of buildings in the adjacent properties, as well as illustrate any changes in the terrain conditions;
• technical specifications detailing the technical characteristics of the (land) usage according to the new purpose as well as the changes and impacts resulting from the change in the purpose that affect neighbouring and adjacent properties, including any necessary ancillary interventions; a declaration on technical compliance with the intended purpose (technological descriptions of the implementation activities, presentation of the current use of materials and planned use of materials, presentation of the materials and structures used);
• declaration by the designer;
• photo of the existing building;
• design documentation to assess the effects on the townscape after the completion of the construction activities (presentation of the existing and planned states, which may include the following plan parts: floor plans, section drawings, 1:100 scale elevation plans, streetscape drafts, colour designs, design details);
• parking number balance calculation, planned solution for the implementation of parking lots.
• If properties are subject to protection by local regulations or are undergoing a valuation process, a reminder of the consultation with the planning council must be attached.
• If properties are subject to protection under capital city regulations, a reminder of the consultation with the Architectural Protection Group of the Department of Urban Development, Department of City Planning, Mayor’s Office, must be attached.

If the application is not submitted by the owner or if the real estate has more than one owner, in connection with the planned activities, you must attach the declaration of consent from the owner(s) and in case of condominiums, the consent according to the Condominium Act.

If the applicant is not a natural person, you must provide an authorised signature for the notification and attach a copy of the specimen signature of the person with powers of representation or, in the case of a representative, the power of attorney.

You can find a longer summary here.

You can download the District’s Townscape Regulation and Settlement Image Manual from here. 

You must attach the following documents to your application, from which we have highlighted the mandatory ones:

• in case of accommodation not owned by the applicant, a document confirming the right to use the accommodation or a copy thereof, with the exception of the title deed;
• in case of usufruct – if the accommodation provider is not the owner or the usufructuary – a document certifying the consent of the usufructuary;
• in case of jointly owned accommodation, if not all joint owners are accommodation providers, a document certifying the consent of the joint owners;
• a document certifying the existence of the accommodation management software;
• the qualification document issued by the accommodation qualifying organisation;
• sole proprietor’s licence; an extract from the commercial register;
• the specimen signature of the company’s;
• the original of the authorisation.

NOTE:

YOU SHOULD SUBMIT THE APPLICATION TO THE LOCAL GOVERNMENT ONLY IF YOU ALREADY HAVE A VALID TAX NUMBER AND STATISTICAL CODE (IF YOU ARE A SOLE PROPRIETOR).

AFTER PROVIDING THE DATA SPECIFIED IN THE LAW AND SUBMITTING THE DOCUMENTS, AN ON-THE-SPOT INSPECTION IS CONDUCTED, TO WHICH THE SPECIALISED AUTHORITIES MANDATED BY THE LAW AND THE OWNERS (COMMON REPRESENTATIVES) OF THE NEIGHBOURING PROPERTIES MUST BE INVITED TO PARTICIPATE. CONSIDERING THE CONCLUSIONS OF THE SPECIALISED AUTHORITIES, THE NOTARY DECIDES WHETHER TO ISSUE THE ACCOMMODATION LICENCE AND REGISTER THE ACCOMMODATION, OR REJECT THE APPLICATION.

3. Fees, deadlines

The administrative time limit is 15 days. If the specified conditions outlined in the law are met, the accommodation will be registered. After this has been done, your accommodation will be included in the public register. 

The procedure is free of charge.

NOTE:

ACCOMMODATION SERVICES CAN ONLY BE PROVIDED IN ACCOMMODATIONS THAT MEET THE QUALITY, TECHNICAL, AND SERVICE REQUIREMENTS OF THE ACCOMMODATION TYPE TO WHICH THE GIVEN ACCOMODATION BELONGS.

4. Reporting obligations

Remember that you have an obligation to report guest traffic to the local government. By 31 January of the year following the current year, you must provide aggregated data in writing on the number of guests received and the number of nights spent by the guests at the accommodation, broken down by guests residing in Hungary and those not residing in Hungary.

5. Additional information

We would like to draw your attention to the fact that if there are changes to your data or if your accommodation ceases to exist, you must notify the local government within 8 days.

You can find more information about this here.

In the event of an unfavourable decision, you are entitled to seek legal remedy.

6. Applicable legislation

➤ Government Decree No. 239/2009 (X. 20.) on the Detailed Conditions for the Provision of Accommodation Services and the Procedure for the Issuance of Accommodation Operation Licenses

➤ Government Decree No. 173/2003 (X. 28.) on Non-Commercial, Community Recreational Accommodation Services

➤ Act CLXIV of 2005 on Trade

➤ Act LXXVI of 2009 on the General Rules for Starting and Pursuing Service Activities

➤ Act CL of 2016 on General Public Administration Procedures

➤ Act CCXXII of 2015 on the General Rules of Electronic Administration and Trust Services

➤ Government Decree No 451/2016 (XII. 19.) on the Detailed Rules of Electronic Administration

➤ Act CLVI of 2016 on the State’s Responsibilities Regarding the Development of Tourism Regions

➤ Government Decree 235/2019 (X. 15.) on the Implementation of the Act on the State’s Responsibilities Regarding the Development of Tourism Regions

➤ Act CXXV of 2018 on Government Administration

➤ Act I of 2017 on the Code of Administrative Court Procedure

➤ Act XCIII of 1990 on Duties

➤ Government Decree No. 469/2017 (XII. 28.) on the Costs of Proceedings, the Reimbursement of Costs Related to the Inspection of Files, the Payment of Costs, and Legal Aid

➤ Act CLXXXIX of 2011 on Local Governments in Hungary